One project can yield unexpected and diverse outcomes. Some individuals may prefer to keep track of their tasks using their inbox, while others may find the Kanban board or calendar view more useful. There are also people who still follow the traditional method of using pen and paper.
While this is fine on a personal level, working on team projects requires a flexible project management tool that is suitable for the whole team. Virtual teams that are spread across different locations or countries require an even more efficient task management app. This kind of tool helps team members stay up-to-date with the latest information, work together seamlessly, and stay on top of projects.
I have had the opportunity to work with several project management structures, including Free Project Management Software through my freelance work. Based on my experience, I can tell you that transitioning from one app to another is quite seamless. Additionally, I can help you avoid the negative consequences of poor project management while highlighting the benefits of using free project management software.
These tools provide the flexibility you need to manage tasks, communicate with stakeholders, and monitor project visibility without spending any money. I have compiled a list of over 65 free project management tools, and after extensive testing, I have selected the following eight as my top picks.
What are The Utmost Features in Completely. Free Project Management tools?
To narrow down the list of the best free project management online tools. I looked for apps that met the following criteria. To narrow down the list of the best free project management online tools. I looked for apps that met the following criteria:
- Free for unlimited projects. The projects tracking software that I installed could help you to oversee an unlimited number of projects and it completely free.
- Hosted. When it comes to self-hosted software, there are a lot of great free communities. But they take longer to boost to and take care of. I would go ashore for task management software like Free Project Management Software.
- Hosted by the companies of the tools’ provision. If you ask me about free and self-host, then I recommend you try Taiga. Lavagna and Redmine to get start with.
- Collaboration and sharing features. Users are allow to add team members into your project management platform as require with the free project management Apps lists in this article. In these apps, you can also control user type and permissions.
- Flexibility. The most effective project managers know how to deal with various teams. And projects in different types and styles of organization. So I took an eye on the apps that give support in multiple views and project management methodologies.
- Integrations. Selecting a project management app that fits well into your tech pile means you should have all the apps integrated. There is nothing to worry about, for example, since you can use your calendar, email, Slack, and other collaborative tools along the way.
After filtering for those criteria, I ran each remaining contender through a similar testing protocol that included. After filtering for those criteria, I ran each remaining contender through a similar testing protocol that included:
- To the top of the step, and the registration process, as well as any onboarding documentation that is given.
- The new one strikingly stands out from the competitors, and you have to decide on a main methodology (Kanban, Scrum, Gantt, etc.) or perspective for it (list, table, calendar, etc.).
- New tasks creation and many features addition. For example, which link to destination URLs, user assignments are done or any materials attach.
- Switching between angles of views and time allot for sampling other approaches where they are mention.
- New users invitation is not limit to the destination only where you have control over the feature. Including sending data to other places.
- Rotating among the big picture and the detail of each player on the team.
- Utilizing the features like time tracking, client views, and artificial intelligence (AI) will ascertain whether they are effective.
By the end, testing at least each of the above tools within this workflow. You will be able to select your most preferred trustworthy. Free online project manager tool out of the eight ones listed below.
Note: As for the tools I selected, the web apps were prefer though many of them provide instant synchronize web, mobile and desktop apps. Lastly, in case it isn’t compulsory you have your project planner accessible online from anywhere having mobile internet access.
Free Project Management Software you can also consider Project Libre and Gantt Project, in addition to the apps mentioned below. First of all, these apps are standalone desktop apps while the only purpose of them is to scale up the functionality of Microsoft Project.
On The Distance, Most Free Managing Of Projects Software Stand Out.
| Name | Best for | Standout feature | Free plan |
| ActiveCollab | Freelancers and small agency teams | Built-in time tracking, billing, and expenses | Unlimited projects and tasks and up to 3 members |
| Airtable | Building a customized app | The most customizable app with lots of templates | Unlimited bases at 1,000 records per base and up to 5 users |
| Asana | Teams | Flexible project management methodologies | Unlimited projects and tasks and up to 15 users |
| ClickUp | Customized task views | 11 different task views and 4 page views | Unlimited tasks and users |
| Height | AI features | Design AI to do planning for you by giving you subtasks. Prompting you to improve on the old tasks. Detecting duplication of tasks, none of which you have to. | Unlimited tasks and users |
| Jira | Agile software development teams | Built for developers, engineers and anyone else who wants to use it. | All the projects are uploaded und the very same site and 10+ users connect as well. |
| Trello | Visually managing projects | Users are enabled to tailor their Kanban boards according to their own needs, with no limit on the integrations. | Unlimited cards and members |
| Wrike | Spreadsheet-like features | Best-in-class project tracking | Unlimited projects and users |
The Best Free Project Management Software Made For Freelancers And Small Teams From Agencies
ActiveCollab (Web, Windows, macOS, iOS, Android)
ActiveCollab pros:
- The embedded modules for hours recording, billing and expenses
- Capable user permissions
ActiveCollab cons:
- Not very broad application with VIP clients management as the focus.
- First plan is free, and only 3 users plan is available.
If you’re finding one place devoted to client from managing projects details to invoicing and time tracking, ActiveCollab is a good choice.
Developed with agencies and freelancers in mind, it extracts everything done by a mere hiring of additional staff through its small but careful details. You can estimate both the time consumed and the levels of costs of each activity, set the activity to be billable (or not) and manage all other expenses from the details screen of the task.
The free segment offers user permissions able enough to make it convenient to let clients in your project journals without overreaching your privacy framework. By just ticking the Hidden from Client’s box, you can remove any task from the client users view or consider the Client+ add-on which would avail them a more hands-on user role for those want more involvement in their projects.
Go to the left bottom box labeled Workload and manage the assignments and the team bandwidth. Afterwards, locate Reports and check client invoices, payments made. Projects and team tasks in order to measure the time spent on projects or any expenses.
With ActiveCollab, a simple special tool, you can quickly design invoices and estimates to the customers and integrate them with the payment processing or accounting software for billing purposes. Besides this, ActiveCollab can be linked to Apps to automate task creation. System rigging, and other procedures like notifications on updates.
ActiveCollab price: The basic plan offers an unlimited project and task limit for 3 users. With task-dependent options, and list and Kanban views. Make it Plus plan at $9.50/month (for 3 members) with the addition of Gantt and calendar views. Project templates and recurring tasks, and extra to comprehend.
Best Customizable App Through The Free Management Software For Designing The Project.
Airtable (iOS, Web , Android)
Airtable pros:
- And the one that can be personalized this much is.
- Many options of establishment templates and functioning.
Airtable cons:
- That means only the more experienced computer user who may have patience to set it up properly will opt for the new product.
- UI the syntax is different from what users are accustomed to
- This is the the dearest item and maybe one can afford it at more than once of the time.
If you’ve taken all other types of project management software and they did not work with your preferential requirements, Airtable will grant you the opportunity to construct it. The app comes with a ready-made default view of the personalized spreadsheet and recommends that you try out a few professional tentacles the organization. There is a starting template you can use, go through the rest, the rest may be what you are looking for, or you can begin to make your to assessment (called a “base”) from the base line.
However the greatest strength displayed by Airtable is the fact that you can build it the way you learn. Make no mistake: it would take some upfront work to mold Airtable into something that suits you completely. Which you should be ready to do if that is what you’re willing to invest. You can individualize all the things such as the methods of researching as well as the types of view columns, headers, fields, forms of validation data and more.
Heads to the Marketplace where you can select from the 80+ of Apps that bring your Integration and Analysis to a whole new level. Also get a chance to build your own custom Apps. Airtable comes with Software integration. Hence you would be in a position to record the important details in Airtable. Get alerts for activities in airtable base among other quality services.
Airtable price: The free plan gives you unlimited bases with up to 5 users. 1,000 records per base and 6 view options which include grid, calendar as well as Kanban. You can upgrade for $20/user/month to Team plan and build up to 50,000 records per base. Get 20GB attachments, Gantt and timeline view and more.
Best Free Early-Stage Business Concept Assessment And Validation.
Asana (Web, iOS, Android)
Asana pros:
- Able to match the development methodologies dependence on the nature of projects and users.
- Excellent, job-performance oriented view.
- Team feature offered the highlighted function style of the to-do list for me.
Asana cons:
- Expensive upgrade
The list of tasks ‘yours’ is okay, but it has only a few more features to organize your team’s projects.Asana offers just that. Deferred to Done is the tool for project management, which allows to divide the whole project into lists and sub-list with dashboards, where you can see a progress of a done project. You fill a task list and re-order and complete items like in an to-do app, though, you just work in real time with your team mates to eliminate the need for unnecessary emails and text messages.
You can create separate lists from Asana, which you can share with a specific person only. Besides already shared tasks/projects that do not belong to any specific project area. Assigned tasks to be completed by you are also pulled in the My Tasks view for a quick in situ asset.
Asana price: The fully-featured Free plan consists of unlimited projects. Tasks and storage; up to 15 users; list, board and calendar views. Upgrading to $10.99/user/month annual fee for Premium plan that comes with Gantt and timeline views. Extensive reports, and AI feature “Asana’s coming soon” which is “coming soon”.
Top Free Project Management Software For Customized Different Task Layouts.
ClickUp (Android, Web, iOS)
ClickUp pros:
- 11 different task views and 4 report views to suit any management needs.
- Super generous free plan
ClickUp cons:
- The area demands more detailed project setup process.
- Obstacles of data flow and processing time during testing could cause a delay.
Project management tools generally feature a limited number of the views of tasks e.g. list, calendar, or in the illustrated Kanban view. Another point is that the free versions of a task generally have Gantt charts this is why those can be used as premium features.ClickUp is different.
It is a basic yet free task management tool that allows you to display your task in 11 different outputs, including Gantt charts and Gantt charts and mind maps among others. There are also four different page views: Chat (which has dialogues right to your to work) can be achieved by doing Doc (which allows you to write docs, wikis, and knowledge bases), and Embed (to add apps/sites right to the tasks).
I liked the dashboard feautures of ClickUp too: it also lets you select any widget you want from more than 20 options thus you will have your presentation arranged in the way that you find most appropriate. On the other hand, you will find a remodelled task details screen after the update that gives you the ability to view details, create subtasks, add attachments and so on. It also lets you track time right within the task.
The process of understanding at the first level whilst trying to use ClickUp may appear quite suffocating. Arranging tools won’t be so simplified as Trello. But on the other hand the higher level of customization is worth it. Especially with the price of the software being completely free. On the top of that, it performs really good tutorials integrated in the app. And so it increases your chances of producing a good profile.
ClickUp price: The freehand is provided with the no limit tasks and teams using their account and also free 100 MB of storage. And also can be used by up to 60 times to multiple Gantt charts, mind-maps, dashboards, and timeline views. Switch to the Unlimited plan for $7/user/month that gives you unlimited lists, board, calendar and Gantt views. Unlimited dashboards, and a guest and permission option also.
Top AI Powered Free Project Management Software
Height (Web, Mac)
Height pros:
- Generous free plan
- Genuinely useful AI features
Height cons:
- Less flexible Kanban view
It’s worth of giving a try if you’re an AI fan who wants to experience something that’s truly new to humanity. Although that many applications I tried have the features of artificial intelligence, others offer these options only for a price or, maybe, are not that intelligent. Height is different.
The app doesn’t raise the expectations about an AI that much but at the same time, it can be wholesome. The current demonstration (it is called Copilot) is not been officially opened yet, and it will change a great deal probably when the Height 2.0 came out (I haven’t tested it).
In spite of that, today’s version can do a recap of the task’s chat conversation history, extracting subtasks from chat interactions. Detecting and auto-deleting the duplicated tasks, and recommending improvements to the tasks, already. ( Show the image you saw with the different auto-generated subtasks.)
You will probably notice by that time that other apps within this list will offer these functionality. And Height will be among the very few stand-out applications for now.
Even more so, the free plan delivers an ultra-competitive provision, where the license enables four different physical perspectives of view (spreadsheet. Calendar, Kanban, and Gantt) all at no cost—plus infinite number of users, 100 automation runs per month, and to the fullest extent, use of Copilot.
Height price: The free plan houses no limits to tasks or user involved, a spreadsheet, Kanban, Gantt, and Calendar. 100 automation runs, and AI task management features. Move over to the Team plan that costs $6.99/user/month to enjoy unlimited lists. Attribute curation, full search history, 100 MB file uploads, and other advanced features.
Is Finally Dealing With This Issue By Adopting Best Project Management Software
Jira (Web, iOS, Android)
Jira pros:
- It is designed particularly for developers and engineers, hence it is another very advantageous feature of it.
- Prominent issue tracker
- Over 1,000 integrations
Jira cons:
- Limited free plan
- Not rich with a variety of parameters to fit into the teams.
The app delivers both Kanban as well as Jira view, yet, they provide a great support for Scrum and Agile practices. Right upon sign-up, the application goes through an onboarding flow that requests for a few answers regarding what projects your team is involved in, what is the current level of experience with different approaches, and deadlines — then it offers recommendations for the approach and/or the project template to be used.
For Scrum projects, you’ll move epics to corresponding vision area of the roadmap page. Similarly, you can keep an individual issue at the backlog and start adding information to it. Also, the issues can be assigned to any specific sprint. Scrum boards are the places where development is tracked. It is the first tab for a project and one can rename the columns.
Jira’s catering to developers and engineering teams doesn’t stop there: as opposed to plugins. Kryblo’s interface offers seamless integration with popular frameworks such as GitHub, GitLab, Sentry, and Jenkins. However, regarding the paid plan, it can be quite easy to manage user access. It offers up to 10 users so it is suitable for tight-knit or small dev teams.
Tier on the free plan extend by using App integration services, which automatically create new issues in Jira via GitHub or Slack messages. Here are some Zaps for you to try and go on and see how you could easily automate Jira by checking out more possibilities.
Jira price: There is no limitation in free plan for up to 10 users, unlimited projects. As well as Scrum or Kanban board; improve to the standard plan for $7.75/user/monthly regardless of the number of users, 250 GB of file storage, and many other features.
The Visualization Of Free Project Management Software For Project Managers’ Work Is Very Flexible.
Trello (macOS, iOS, Android , Web , Windows)
Trello pros:
- Way advanced revolutionary boards of personalized Power-Ups.
- The UI of this app is definitely the visualome of all other apps I reviewed.
- A thousand templates are ready to get you underway.
Cons Trello:
- Free users have the option of Kanban, though.
- User/team administration feature has to be upgraded by the developing team.
Trello is elementary task management software in which , you have a method to do with Kanban boards to arrange your projects in a professional manner. More impressively, Trello allows 10 boards per workspace and free of charge plan for unlimited users, meaning that anyone can take advantage of its capabilities.
A freelancer can use Trello and do personal planning for his assignments on a personal board and a team can use Trello and build a process of a complete workflow of the project with a better visibility at each step of the process.
To begin, you either create a new board or use the template from dozen of options from the sections in Marketing, Sales or Design, Team management and so on. Next, you need to create your tasks’ list (the first column is your list) and adjust the steps according to your workflow (like to-do, doing, or done) or as different sections of your project (for example, development, design, and distribution) Subsequently, feed in cards as visual tasks into each column bearing labels, due dates, members, checklists, images, attachment, and comments to keep everything in one place.
Filling the board by moving the cards to the list corresponding to the task you complete. Suppose that you can use the feed to see all the comments that are directed at you either via your comments or by having a note on your profile.
Beside Trello’s Free Plan where platform of Power-Up options helps you see jobs on calendar. Add voting system on tasks, fade out old tasks automatically, then there are so much more. You can use Trello to make boards where you can handle your personal and work tasks. Including the list of tasks. In this way, you will be able to complete your work well in a procedure, which works best for your purpose.
Trello Price: The free plan comprises endless cards and members. 10 boards per workspace, unlimited Power-Ups, and sends out 250 commands every month. Upgrade for $5/user/month (billed annually) to a Standard plan that includes unlimited boards. Custom fields, pro checklists, and up to 1,000 automated commands monthly, along with other things.
Spreadsheet-Like Project Management Software At Best Free Charge.
Wrike (Web, Windows, Mac, iOS, Android)
Wrike pros:
- Spreadsheet-esque UI
- Best-in-class project tracking features
Wrike cons:
- There is a less comprehensive free plan than that of the vast majority of the internet providers.
- Less customizable
Now think: if you had the full control over these projects, would you still manage them in spreadsheets? If it is a YES for you, then take Wrike. In Wrike, sheets offer the same flexibility of a spreadsheet — allowing a column to be added for each bit of information you want to trace about tasks. (Options are unlimited, if you are spreadsheet lover but need more customized and detailed tools down to our habitat and review Airtable.)
Wrike allows the team to update the status of the task to, among others, In progress, On hold, canceled, or Completed during its course. Furthermore, due to this, you can make decisions to carry out projects, place them on hold or cancel them and this one step makes your weekly project status reports more efficient.
While Wrike’s free plans are flexible, if you want to take full advantage of the best features including time tracking. Gantt charts and custom dashboards then you need to upgrade to a premium one. When it comes to operations like yours that you want to build on, but you’re a start-up now. Wrike allows you to get both the tools you need for a single. Small project, as well as all the others for a lot of concurrent large ones.
Just in case, if you think free plan is what you really need. You can take advantage of Wrike’s App which helps you work more with the application at no cost. Like automatically creating tasks in Wrike from other tools.
Wrike price: The free package provides unlimited projects for unlimited users while the $ Monthly subscription (billed annually) to a Team plan brings Gantt charts, shareable dashboards, etc.
What Is Your Advice Of Good Free Project Management Software?
Frankly speaking, online project management tools, which are extremely popular nowadays, are like a dozen in a dollar. They will tell you that the websites are “free” and they aren’t free. So, this could mean you can’t handle a lot of your assignment unless you upgrade. As far as best free task management software is concerned, you have an option to do what you want without live without much stress. And your needs would be accommodated accordingly from the basic one to more advanced plans as their features are the best fit.
