Running a business involves a significant amount of paperwork, such as contracts, employee information, invoices, financial records, process documentation, and meeting minutes. Managing these documents manually can be a huge waste of time and decrease productivity, while also exposing sensitive company information. This is where document management software (DMS) comes in handy. DMS software eliminates the need for physical paperwork, document administration, document storage, and information retrieval, among other things.
Since people’s approach to document management varies significantly depending on their field, way of operating, and financial situation, it’s essential to shop around for a solution that suits your specific needs. To compile a comprehensive list of paperless service apps, I interviewed different paperless companies and sought advice from industry professionals who use these tools daily. I identified a problem that needed to be solved and conducted in-depth research on the apps to ensure that they addressed the pain-points of businesses.
So said and done, I present the most notable DMS.
The best document management software
| Name | Best for | Standout feature | Pricing |
| Alfresco | Enterprise businesses | Content skin for a whole enterprise as a single package rate. | Custom |
| Box | Integrations | Integrates natively with 1500 programs and apps. | From $20/user/month |
| DocuPhase | Automation and workflows | The concept involves the use of data capture and document retrieval that is performed by machines in a highly intelligent manner. | Custom |
| DocuWare | Integrations | Arranged it smoothly with more than 500 others as it natively integrates with each tool. | Custom |
| EisenVault | Security and Compliance | Robust security algorithm | Custom |
| FileHold | Enterprise businesses | Allows organizations to extract data from documents and achieve customized solutions for the said purpose. | Custom |
| Fluix | Automation and workflows | Field engineers should have the offline mode which will help them in addressing the issue in secured way. | From $30/user/month |
| Folderit | Ease of use | User-interfacethe easy-to-operateinterface(and affordability) | From $27/month |
| Hightail | Collaboration | Provides you the option of using larger images and videos | From $12/month |
| LogicalDOC | Ease of use | The software is compatible with multiple operating systems, such as Windows, MacOS, and Linux. | Custom |
| M-Files | Automation and workflows | Automatic file organization | Custom |
| MasterControl | Security and Compliance | Ensures regulatory compliance for even the strictest industries | Custom |
| Microsoft SharePoint | Collaboration | Seamless integration with the entire Microsoft suite | From $6.80/user/month |
| OpenKM | Enterprise businesses | Allows your IT department to build custom features on top of their system | Custom |
| Revver | Collaboration | Robust versioning system | Custom |
What is document management software?
Though the software for document management is considered a one-point-contact where electronic documents are stored, controlled, and made accessible. It aids you in turn the whole content disorganized into a well- arranged. And easily retrievable via a few keystrokes while you use to hunt for paper copies. Your documents in file cabinets that are no bigger than 9 square feet. The other main ability of document management services is the use of auto process tools. That can be employed to automate document lifecycle to improve organizational workflow and thus employee productivity.
As I spoke to experts and vetted these document management services. I narrowed the recommendations based on some key criteria. As I spoke to experts and vetted these document management services. I narrowed the recommendations based on some key criteria:
- Purpose-built document management abilities: The focal disparity between cloud storage software. And an electronic records administration pattern is the mode of activity. On the other hand, whereas the main function of cloud storage solutions is collection. Storage and sharing of files, those of documented managers are file organizing, managing, and routing. Those apps I listed in here just tip of those apps that exclusively work on document management.
- Workflow automation: Workflow involves composing, routing, changes, tracking. Approvals or any other kind of automation that assists in running a business. Sound DMS implementation is often build, by default, with workflows and rules of auto storage, organizing, and tagging of documents.
- Enhanced security: Document management Services are secure and safe to keep your files without any invasion. With for example, the accessible control and audit trail you can watch everyone’s activity. On all files and thereon choose who must access what. Another significant advantage of using DMS software is that it is mostly in the cloud. Therefore, your data is saved from physical mishaps and disappearance.
- Collaboration features: Having the document management application is no problem at all. Where you can work collaboratively with others on sharable documents. Track changes in real time, follow work processes, and synchronize document versions.
- Data capture capabilities: DMS in practice is a digitalized reading of words for paper documents. Which makes you miss data entry.
- Usability: The crucial thing about the good document management system is simplicity of it’s use and acceptance. Which is also possible for the most technical illiterate. Administrators should control and have right to check all the documents. And files in order to follow them, and tracing and sharing should be easy and smooth.
Thus, felt upon all of these things, some of the most efficient electronic. Document management systems to become your boosting tool in business is the next.
Best document management software for enterprises
Most of the electronic document management systems on this list are designed. To scale with your business no matter the size, but here are a few solutions built primarily for enterprise organizations.
Alfresco
Access to Alfresco’ business communication manager makes. The entire enterprise content management possible (ECM) by embedding. The document management, collaboration, artificial intelligence. And data capture processes leading to increased productivity in enterprises. This is achieved via smart folders. A feature that is self-explanatory and arranges identical files based on file content. Which helps in streamlining the info organization and retrieval process. It is also done with attributes like built-automated workflows. And rich metadata that help move documents through a pre-defined process as per the main goal.
Alfresco pricing: Custom
FileHold
FileHold offers data extraction, versioning controls, administration tools, and records management to streamline document workflow automation in large enterprises.At Deep Cognition, John Pennypacker relies on its powerful search capabilities to quickly retrieve, view, and share files with clients and colleagues, especially when on the go.In addition, the platform includes features like an anonymous access portal and hotkey links, which project managers can use to customize their accounts.
FileHold pricing: Custom
OpenKM
If instead you want to have your own customized file management system, OpenKM free document management software package enables you to bring as much of it as you need to fit your organization’ workflow and IT efforts. The DMS offers an integration platform that is scalable and well-suited for use among repositories and applications inside the enterprise.
OpenKM pricing: Free plan is available; the paid variant would require consultation for the professional version.
Best document management software for integration
The ability to work with the tools you’re familiar with supports consistency and organization. These document management systems connect to other apps you use for day-to-day tasks.
DocuWare
If you want to manage your IT ecosystem without any side effects, then look no further than DocuWare. It has secure interface options with 500 plus apps that are beyond HR, CRM tools, team portals, and such. To say that Derrick Hathaway from VEM Medical values Docusafe is an understatement. In his opinion, the power of this document management tool lies in the fact that it optimizes the sales process for the entire company in a way that integrates with the CRM and accounting software. The worry of getting things wrong is minimized as a result of the systemic merger, thus the employees do not suffer the hassle of the overload of files.
DocuWare pricing: Custom
Box
As digital workspaces, workflows and collaboration become the norm, security of documents becomes very critical. Box’s document management solutions are top-notch as they offer all the security you need. However, it ought to be noted that the point where it really excels is that fact that it comes with 1500 apps. In addition to having a secure connection, the Box breathes life into the organization by enabling team empowerment through seamless collaboration. In addition to the fact that you are able to connect Box through thousands other apps. In the following attachment, workflow examples are displayed.
Box pricing: Get started from just $20/user/month (billing every year).
Best document management software for automation and workflows
Automation frees up employee time, so they can focus on what matters most: providing customers with excellent service as well as the growth of the business. These apps become your helpers to realize daily tasks for document management completely automated. It may be a good idea to begin with seeing if can suit your needs, because connecting the apps that you use already will enrich your experience and allow you to create your own custom workflows without leaving your old tech stack.
DocuPhase
DocuPhase empowers organizations to digitalize their paper-based documents and transform their manual activities utilizing document processing and workflows. Stacey/ Riva Jeane May Caburog, a law firm associate at law firm Nadrich and Cohen relies upon DocuPhase’s AI-driven data capture and retrieval of documents. The DocuPhase third platform technology is used to swiftly identify useful information from diverse document types could be used to save time when finding data in old files.
DocuPhase pricing: Custom
M-Files
Whether you are searching for a simple. But intuitive document control software to keep your digital file cabinet neat. Or a very comprehensive solution to satisfy your business needs, M-Files could offer you the help you need. Josh Steppling, a specialist of top real estate agency Treasure Coast MLS Search. Particularly appreciates how M-Files organize files by auto-classifying and setting up a category. Among the automation features, it decreases manual input and provides a zero risk for misplacing things. While allowing your agents to get vital documents so they save any legwork first.
M-Files pricing: Custom
Fluix
Fluix is one of the best Digital Mobile Software assets for companies which have a significant number of mobile employees. It strikes a blow against lengthy document workflows in remote areas thanks to. The offline mode that enables the team to easily upload the information. They have produced as soon as they get internet access. They can also perform report generation and retrieve / make available cargo data. Which will as well support and maximize efficiency. It is as well iceberg simulation is available as an iOs, which makes it even accessible
Fluix pricing: Beginning from $30/user/month (minimum of 10 users) can include additional options with regard to automation.
Best document management software for ease of use
A user-friendly document manager saves time and increases productivity. These DMS systems are the top picks for ease of use.
LogicalDOC
LogicalDOC was indeed the only one option available that was viable. And could run on multiple os matching most user demand for their local communities and government agencies. In case the main requirements for you are a diverse. And user-friendly platform that is at the same time practical in use. And can be accessed anywhere, such a document management system might be the best choice.
LogicalDOC pricing: Custom
Folderit
Folderit, an electronic system for file management that is very easy to use. Is one of the most popular file management system. Created and intended to be used for windows (computer operating system). The platform is installable and contains all the standard bell and whistles expected from any DMS program. Apart from this, it has DocuSign built-in for electronic signage. And multiple file sharing options and it also offers offline access.
Folderit pricing: Pay $27 per month on a monthly basis; up to 5 people can take this online course.
Best document management software for collaboration
Efficient collaboration reduces bottlenecks and improves your workflow. These apps give you the resources you need to get more done in less time.
Microsoft SharePoint
Microsoft has worked that area for years, so it’s not surprising that most vendors highlighted Sharepoint when we talked. SharePoint was the first piece of business-grade software. That I have seen and vice president of NBA Blast. Harry Johns White mentioned to me that the tool is very useful when it comes to document handling. I have appreciated the team collaboration features particularly the permission settings on documents. When working with members who are at other locations. Then, while Abdul Sabour Khan from PCB Insider appreciates. SharePoint’s versioning feature due to the variable form of their design and process, he realizes the necessity of it.
With SharePoint, there is a smooth integration of other Microsoft services. Also, you can use connection to work with over 2,000 apps when you need. Take a look at the different topics we have for you below to kickstart the process.
SharePoint pricing: The plan costs $6.80/user/month when signing on annually.
Revver
According to the Revver’s file manager, it surmounts the ordinary function of managing flow and organizing it. Just similar to those apps listed. Therefore, their unique feature is collaboration enhancement. These details are crucial as Component sufficient different kind of equipment. Type used according to the season is being considered in all whole process.
Revver pricing: Custom
Hightail
If you are a creative business ready to move the collaboration process to secure archiving software, then Hightail could be your best choice. The platform is great because it is mainly centered on presenting large images and video. Moreover, it is capable of providing a free account plus paid plans, which is great for business startups.
If you hook up Hightail you can automate group work and as a result you will be more productive. Check below the ones we have designed especially for you.
Hightail pricing: Free plan available; paid plans start at $12/month.
Best document management software for security and compliance
Document management, which is an integral part of security, plays a pivotal role as far as security is concerned. DMS should not be treated as an ordinary tool but rather as document control machine with the ability. To encrypt information and putting the security of all files into required reliability levels. These tools are pro. providing bouncers and trust that your data is safe and secure.
MasterControl
If you belong to a regulated industry like medical, pharmaceutical or food and beverage, MasterControl can reduce the cost of your compliance. Document management functionality of this system is 21 CFR Part 11 Compliant. Therefore, all of the documents co-authored have a time-stamp audit trail, reporting and e signature to comply you the federal regulations. The documents manager contains the security features including the access control and versioning ones that would allow different colleagues to view the same text documents at the same time but for some of them they must approve the correct ones while others could make comments.
MasterControl pricing: Custom
EisenVault
ISOllating data security is EisenVault’s full agenda as it has a reassuring encryption algorithm which enables it to lock documents. To comply with security and compliance requirement functioning in finance sector Finoit it is essential. To use surveillance audit feeds appearing in EisenVault. However, it is equally important to note that it also provides safeguards such as authorization controls. To definition of which members are authorized to view, edit or approve the codes.
EisenVault pricing: Custom
Cloud storage and office suites for document management
In my research and conversations, I found that some cloud storage solutions. And office suites also serve as document managers, so I’m suggesting them here as alternatives if you need something a little more lightweight.
Dropbox Business
Although, other file management systems I mentioned are much more robust, Dropbox’s revision feature could as well be the one linking people to collaborate. At Offices.net, Teresha Aird with her hybrid team hasn’t managed to work out on delivering ideas yet. In their process of creating a brand and market awareness, Teresha turns to Dropbox’s version history which helps her share and collaborate on ideas easily.
With a purchase of Dropbox as a cloud storage service, as a by-product you obtain document management solutions like eSignatures go together with audit tracks. gives you the power to put CNN (read: Creative Newsletters) to your Dropbox and automate the so that you can focus on document workflow. Find out how to automate your Dropbox processes and make your life easier, or look at some of these examples.
Dropbox pricing: A beginner plan commences at $15/user/month on an annual billing by default.
Google Drive
Google Drive no doubt, attempts to offer what it necessary for the team to work effectively on documents– lacking automatic workflow processes. Abhishek Shah from Testlify especially likes it for real-time collaboration: several members of the team can collaborate on documents in real time, provide feedback (track changes), and exchange ideas, which facilitate a team-oriented culture involving interaction and actively working together.
Being an integral part of the Google Workspace, Google Drive was built to be supported by the other apps and services, which is possible through the integration. This makes it a great opportunity for thousands of third-party applications in the box of Google Drive. Learning to automate Google drive, use these links as a beginning.
Google Drive pricing: Free trial; $12/user/month (annual subscription)
OnlyOffice
The OnlyOffice is about the document handling system which is one of the system of collaboration. Keith Donovan at Startup Stumbles appreciates how it handles versioning. If someone made changes to the document, it provides you with information on these changes. You can preview them, download or make a comment right in the built-in chat.
OnlyOffice pricing: This is available in a cloud version with per user and basic licensing starting at $1/user/month (3-year plan). The package includes $2,200 for our self-hosted variant.
Stay fully paperless with an electronic document management system
In your case, where you need to manually keep the rows of paperwork. And have a significant number of internal collaboration, you need a document management system. Let the sound file management instrumentality will allow you to organize your process. To make your work colleagues more productive and to take down operating costs.
Finally picking the best fit for file management comes down to the nature and specifics of your business. Workflows you have in your company and the costs. Businesses across industries can pick and choose. The software with the most relevance, while others are especially meant for structured institutions, remote activities, or huge companies. Also DMS services cost can be get high pretty soon budget. Wise as well so make sure to select a system in terms of pricing that is suitable. To your organization’s size and scope.
