Web-based mail works okay, but no one compares to a stand-alone client when you have a bunch of accounts. Furthermore, you can find numerous other Email Clients For Windows which can give a further push to your productivity.
These apps for desktop do almost the same job as your browser, but these are more practical because you can monitor multiple email addresses from one interface. There is a diversity of such applications; some present a singular view on email, others provide particular solutions.
Having analysed around 30 e-mail clients out of Windows, I have no doubt that there is definitely one that is going to express your requirements. For as long as I have tested, these four apps in my opinion are the best Email Clients For Windows App.
What Qualities Define The Top Email Client For Windows?
I started my research with the investigation of the category and formulation of the principles that I was going to use to evaluate the products. Here is what is the most relevant feature of each desktop email client that I tested.
Compatibility with best email service providers. This was just the base for my investigations and definitions. The best mail app for Windows will provide the facility of connecting to multiple email services like Gmail, Outlook, Yahoo!, iCloud, etc.
Ease of use. Everyone of the least to most technical ability can need an email app for Windows, so I looked for apps that those people will find any easy in operating them.
Customization. For myself, who prefers more power, I went for the clients that provide a certain level of user flexibility as far as look and feel is concerned. This covers, for example, evolving the way important functions like notifications and swipes operate or interacting with different email views and grouping!
Productivity and integrations. Added features such as, external integration capability can immediately bring this under your disposal. I have been hunting for apps that give you more or new email superpowers and extend the email interface, making it a cohesive part of your operating system.
That having been said, I went all out in trying to establish the criteria. And then searching far and wide mail clients for Windows that have a wider range of customers. I proceeded to check every companies’ site to have an idea of the features and the support available.
I wanted to check how well they answered questions for support. Then, I added all the customers who met the criteria and still got help from the community into my spreadsheet.
I had added notes on ease of setup and usability for each customer. An example can be clients clicking on the wrong configuration when setting up an email, the result of this is that the inbox will not sync automatically and hence the user will have to intervene manually. This is probably the most annoying part about working with a client that prefers fully automated set up and I have to become the head-scratcher again to make things work.
For personalization, I settled with email templates, it look and feel, your notification options, and rules handling mail, such as sorting messages and choose a quick action. I tested and noted the productivity tools that some people use to get ahead of others categorizing into whether or not they are only available to certain account types (like Gmail). For clients who have an option to connect it with an application like a Dropbox or a Zoom, I used it.
Finally, here are my seven favorite apps I would insist you install on your smartphone.
A Quick Look At The Top Email Clients For Window
Name | Best for | Stand-out feature | Pricing |
Windows Mail | Simplicity | Focused Inbox | Free |
Twobird | Turning inbox into a to-do list | Focused email management | Free (premium plans may be offered in the future) |
Thunderbird | Free email client | Massive expandability through add-ons | Free |
Microsoft Outlook | A robust business platform | Advanced features and Microsoft 365 integration | New Outlook for Windows is free; Microsoft 365 plans starting at $1.99/month or $19.99/year |
Mailbird | People who live in their inbox | Numerous integrations with other apps | From $3.25/user/month for Mailbird Personal (paid annually) or a one-time $99 |
Kiwi for Gmail | Gmail power users | Native Gmail experience with enhanced features | Basic licenses from $2.75/month or $30/year |
eM Client | Customization | Highly customizable interface and handling of emails | Free license available for two accounts; $59.95 one-time per-device payment for the Pro version |
Top Email Client For Windows Known For Its Simplicity
Windows Mail

Windows Mail Pros:
- Simply because it is free, simple usage, and comes included with Windows.
- Some of its prominent attributes are Focused Inbox, auto-replies. And compatibility with all kinds of account types.
Windows Mail Cons:
- Users, who want more, might find it one-dimensional.
Windows Mail is a good pick when you’re looking for a free. And easy-to-use mail client that’s bundled together with windows. Well, it provides you with just enough, for you to check an inbox or two and slide a message or two. It events on even with Windows Calendar, Windows People, and Microsoft To Do.
Here, you can find a range of choices in the gear icon such as personalization buttons and notification options. You not only can create a signature but also set-up auto-replies automatically. Personalization makes it easy to come up with a few different themes for the dominant color with background and accent colors.
What I like most is the Focused inbox tab – a filter that understands which emails you read often and puts them in a separate, more convenient inbox.
The rest of the email will go to the “Others” box. You can make other emails go to the Focused inbox by right-clicking and selecting move to Focused. This app also lets you mention someone by using @ followed by their name from your contacts list.
What you will not discover is fancy bells or whistles—this is really your cup of tea if baggage-free email is your thing. Just one thing: Microsoft has confirmed that beginning with the 2024 version of Windows. Windows Mail will be replaced with Outlook for Windows.
Windows Mail Price: Free
The Top Windows Email Client For Transforming Your Inbox Into A To-do List
Twobird

TwoBird is a special email client that has a feature which sets it apart from other email managers listed. The app lets you put your emails in your to-do list so that you can see each note, message or event with the others as an agenda. At present, the service integrates with Google and Microsoft accounts, and plans are underway to incorporate other email services soon.
The app is designed in a way that will allow you to choose between. The two options when dealing with your over-crowded inbox. You have the freedom to decide if the read of an email counts as completing a task. Adoption of one of these tactics is basically a prerequisite to make best use of the app. And it’s the tactic favored by fervent followers of an “inbox zero” school of thought.
The Twobird virtual mail assistant will sort your mail for you. And check items it considers important against relevant to-do tasks in your inbox. Finally, everything else will be in “Low Priority” where you will use the move command to move messages to your main inbox if you find the need. Though the interface is sparse, the essentials are there: buttons to shape emails or create new notes. A clean list of options and labels, and sidebar entries for finding fast messages, or threads.
While the functionality of Twobird is not particularly advanced. It is possible to personalize the schedule for its Remind function. Set keyboard shortcuts however you want, and adjust some simple options such as dark mode and notification preference. The absence of these add-ons is a pity, but it’s not an excuse not to choose Twobird. If you want a type of email client like this one.
Consider that you’re not only moving items on the server, although the context menu does offer this option if necessary.
As of now, Twobird is free, but they’re considering introducing premium plans in the future along with a continued free plan.
Top Free Email Client For Windows
Thunderbird

Thunderbird Pros:
- It can be massively expanded by downloading the numerous add-ins from the library.
- An open source and totally free email client with a full-grown version of it.
Thunderbird cons:
- The design on the interface seems a bit outdated after the initial start.
- An almost the plug-and-play solution that won’t work like this for everybody else.
By means of Thunderbird, you can configure the mailbox location locally and run backup, and organize server parameters. Additionally, it can enable certain security elements like end-to-end encryption which are not existing in other clients. Due to being open-source, Thunderbird has a list of plugins by different vendors to provide support services to the users.And it’s all free.
For the mail app in the style of Windows 11, Thunderbird is far behind the design trends. Our application is similar to the Mozilla browser, Firefox, and uses the tab system. To look at them, please click on the hamburger menu in the up corner. Next, you will enable to personalize the appearance of the program, configure security features, and reach basic e-mail compose options. Dark Fox is a theme that provides a unique style for your inbox. The other themes that you’ll find are Suave and Two Little Birds.
Through testing, Thunderbird was a blend of good and bad concerning the sending/receiving rates. On the other hand opening the Thunderbird mail client may take up from 10 seconds to a few minutes.
In my opinion, IMAP worked better, although the speeds weren’t perfect. But it’s understandable given Thunderbird’s capabilities once everything is set up.
Thunderbird price: Free
Top Windows Email Client With A Strong Business Platform
Microsoft Outlook

Microsoft Outlook pros:
- A sophisticated email and organizational environment customizable to the most advanced users’ needs.
- It is usable for different needs and can be afforded for everyone – from home users to companies.
Microsoft Outlook cons:
- The new Outlook for Windows is yet to continue to add more features since it is still under construction.
The past few decades, Microsoft Outlook has been the favorite choice for the millions of the Windows users from small to large businesses around the world. Advantageous is that it is a platform of cutting-edge technology. With lots of complicated options, and yet is still not difficult to use. Combined with Microsoft 365 – which brings over 100 productivity apps such as Word, Excel, PowerPoint, SharePoint. And others- the ecosphere completes the package. For a business that wants to purchase one email client and wants to never change that again, Outlook is that intended platform.
With the unveiling of the newest Microsoft version of Outlook for Windows. There is now also another way of using Outlook on the desktop (above). This free app on its way to replace Windows Mail in 2024. Provides a nice blend of a modern simplified design. Without giving up many of the features that make Outlook so popular. Its functions include the Focused Inbox, the important messages presentation. My Day view and the usual Calendar and Contact management features, provided by the Outlook app.
The new Outlook for Windows also possesses some feature of the Microsoft 365 subscription which it lacks. While current array of modern browser add-ons is available, Outlook’s COM add-ins set is not. In the first trial, Outlook Windows accepted only Microsoft, Google, and Yahoo accounts. Similarly, since it’s free, you might observe some commercial messages which appear on the top of your inbox as well. The overall set of Outlook functions needs to be paid off with the Microsoft 365 subscription. Which you should think about if the free version leaves you under the impression.
The standard and the 2019 versions of Outlook allow a quick customization with a few themes. You do that by changing the horizontal top Ribbon, which is where you find all commands used for tasks operations.
Additionally, there is an email client within which there are pre-fab templates, dictation, voice-to-text. And rules for prioritizing emails with keywords, flags, sender name, either from or to fields, and so forth. Paid Outlook subscribers can tailor their experience with several 3rd-party hookins (called Add-Ins) among hundreds of available integrations.
The latest in productivity suites is Viva, which is inclusive in enterprise plans. And can also be adopted as separate. Modules for Business plans which start from $4/user/month. Click the blue Viva Insights icon on the top-right ribbon to get your insights for the day. For instance, look at the tasks, the next meetings, that kind of arrangements. One especially helpful function is a personal assistant who compiles a daily briefing for you to review your timely requests.
I have, like, I emailed a contact last week about trying to get a meeting. In the email I can choose between Done and Remind me, which helps me to set the alarm for either next days or a specified date (by custom). For instance, click on the bar graph icon located in your name above to understand the productivity metrics of yours. What are the main parts of your day (like meetings, emails, phone calls)? You’ll receive various productivity tips regarding your latest working patterns.
Microsoft Outlook price: Window Outlook can be had for free from the internet. To use Outlook to the full capacity, you must have a Microsoft 365 Basic subscription.
You can buy it for $1.99 per month or $19.99 per year after trying it for free. Business users who want to use the desktop version of Outlook will need to get Microsoft 365 Business Standard, which costs $12.50 per user per month.
Top Email Clients For Windows Users Who Spend A Lot Of Time In Their Inbox
Mailbird

Mailbird pros:
- The massive variety of integrations Mailbird provides makes. Email just one of the many platforms it serve as the operations center for.
- Interface that is appealing and modern with many of them. Available to switch the visual effects including the style, a theme, colors, and so on.
Mailbird cons:
- However, if you are not going to make the best of Mailbird’s integrations, you will likely find more mileage in an app like eM Client or Outlook.
Modernity and ease of use were what made Mailbird among the email clients I tested. Its integration of third-party applications helps manage both email and more used apps. Linked extensions in this case will unify the interface with the inbox. This appeals to the users who don’t want to do switching among windows. Concerning the integration, Slack, Trello, Google Drive, Dropbo. And ChatGPT which have native integrations are only a few of the apps.
First you download the client, there you add your email (or connect to the existing one) and now you can work. When your emails get to sync, you’ll be prompted to choose a template and integrate desired apps. To connect, then open the app, log-in and just like that you are in without even leaving your inbox. Quick access is granted by replacing the sidebar with each added app icon. Slack enabled me to do so that, with my account connected. I was just supposed to look at the sidebar to see the activity. And I could react to the upcoming messages quickly.
Mailbird offers this feature to boost your email productivity through the speed reading function. Which enables you to rapidly collate sentences instead of focusing on specific words. Opt for the speed read option from the dropdown menu when navigating message and it will start player back. For the reading pace, you can choose from 100 to 1,000 words per minute. Speed reading transmits a single word from the monitor into your screen at the designated speed.
Another way to handle the inbox without resorting to tools like the Snooze feature is to simply use this feature. And time frame for when you want the email inbox to remind you about a webinar lesson. As the unified mailbox option lets you add as many email accounts as you like.nd as you manage all your emails. And folders from the one inbox.
The second one is a feature of Mailbird that can be changed in Settings. The app offers many natural backgrounds and lets you choose colors too. And the opportunity to match your computer’s light or dark theme depending on the daytime. On top of this, you can define your custom schedule for the Snooze feature. Apply rules to incoming mail with Filters, and customize identities anytime, and any account based signature.
Mailbird price: From $3.25/user/month for Mailbird Personal ($99- one time) or $99 (one- time payment). The more profitable version ($5.75/user/month paid annually) adds priority support and Exchange support as well as unlimited email tracking.
Top Email Clients For Windows Optimized For Gmail
Kiwi for Gmail

Kiwi for Gmail pros:
- Enables using Gmail and the complete Google Suite right on your desktop as a desktop standalone app.
- Rejoice the full Gmail experience add on benefits like native notifications, speed opening closed files, And quick launch for new emails, new calendar events, and documents.
Kiwi for Gmail cons:
- Only supports Gmail accounts
- There isn’t a free plan (or a free trial for the Basic account) option.
The only purpose of this application is to replicate the appearance of Gmail on native desktop if you want that alike experience. A similar Gmail UI you’re already familiar with is provided by the app. And you don’t have to jump into new browser windows just to work on your Google apps.
Right after you connect, your Google Workspace is automatically set up in the UI on the left side. Not far away from your familiar Gmail inbox. From there we can make a simple click to initiate Docs, Sheets and Slides. Your “window” by default appears to be floating thus you can just move it to your screen by dragging it, unlike the Gmail which you need to press Shift + →.
Either with Ctrl + Alt + Windows + M to compose available from anywhere you are on your computer or Ctrl + Alt + Windows + E to open up a Google Calendar event will work too. Recently Closed Docs can be accessed by click on File > Recently Closed Docs.
With the current release of its fourth major version. Kiwi for Gmail 4.0 brings in clean multiple account switching via using sandwich icons on the topmost Kiwi window. Or you may now specify account colors such as dark mode to your account. And more power-efficient Gmail user interface.
Since Kiwi is built on Gmail, it won’t offer you a wide range of productivity tools and customization options. But you will be able to use all Gmail’s settings to make the inbox your own. Kiwi has integrations with Zoom, Grammarly, Boomerang. And a few others though you need to be on the Elite level to make all this work.
Kiwi regularly updates the feature list and we expect to see. The new tabbed interfaces for document sorting by type, and Meet support appear later in 2023. The company hopes to provide these improvements to existing customers gradually as they are released.
Kiwi for Gmail price: The initial plans are basic ones that allow you to register a single account. They are available at $2.75/month or $30/year. Paid licenses allow six accounts as well as extra super-productivity tools. Premium schemes contain everything and amount to $58.99/year (plus seven days of gratis playtime).
Top Email Client For Windows Known For Its Customization Options
eM Client

eM Client pros:
- Almost all customizable, interface to the way emails are processed.
- Integrates with video chat, cloud storage, Google Talk, and all other tools.
- All of these tools are perfectly equipped for productivity. Purposes such as templates, contact overviews (including message history), and shortcuts.
eM Client cons:
- Interface and theme might need some time with the configuration, dependent on the selection you need.
Email Client has an intuitive, contemporary interface that pleasures me but may not be everyone’s choice. Lucky enough, there are several dozen themes available. And everything about the UI is customizable, you are able to make not only the UI but it your very own.
To start, pick your layout: underscores, texts on side to the right or the left, or switch them off. Convenient actions, including reply, forward, archive, and others, are available at the top of your ‘Inbox’. And you can change what you see here by right-clicking anywhere within the actions table. On the right side, there will be a list of allthe old mails with that address making. It easy to find out the previous conversations.
The Settings > Appearance > Themes selection is used most of the time for UI fine-tuning. Choose Themes from the menu where you click on Theme Editor. Curious about how to make your button from a dark blue to a bright purple, just like in the theme?No problem. From spinner wheels to all the different colored links, many design elements are user friendly too.
The sidebar on the right is simply there to facilitate your communication with your contacts. It shows your previous interactions, your schedule, your calendar, and your tasks. In case you need to note down a task, click the checkmark icon on the sidebar, type in a note. You can pick the specific date for completing a task and set reminders. eM Client has this capability. Video meetings with Webex, Zoom, Microsoft Teams. And other providers, add chat integration XMPP/Jabber (which includes Google Talk). And store attachments in the cloud through services like Dropbox, Google Drive, OneDrive, etc.
There is no need to send the same email repeatedly. If you feel like you should send the same message to many people, use the feature to create templates. That will fill in the email body with a click. Maybe, eM Client’s weak spot is the fact, that there is no mobile app.
If you use a different mobile app on your phone, eM will automatically sync with it to keep your mailbox organized. Also, eM Client has the Windows version and the version for macOS.
eM Client Price: 1 account per person for free; $ 0.59 one-time payment for the Pro version with VIP support. Unlimited premium accounts, and commercial licenses. Option to check the box to $129.95 in order to have periodic upgrade packages.